The WOCS team however were posed with a problem. With a growing volume of transactions in a business where operating costs are highly correlated with business growth, how could they contain costs while servicing the explosive growth? The problem was further compounded through having to manage a large, geographically dispersed team, which handles dozens of detailed processes and procedures.
“Microsoft and its vendor partner put on our thinking caps and drove at the core of the issue,” explains Jose Luis Marti, Senior Credit Manager.
The solution to the problem was Project Andromeda – a complete redesign of WOCS’s cloud credit and collections operations, based on specialisation, reporting and mobilisation:
Previously collectors were assigned accounts, and handled them through all phases of the collections cycle. No more – Andromeda split the workload into three distinct groups: pre-collections, collections, and post-collections. This allows teams to specialise in discrete tasks, like focusing on new customers until their first payment, providing higher levels of service to top-tier accounts, and acting more quickly on past due accounts. This enables collectors to master a few processes rather than coping with many.
New reports were created to focus each team on the most important tasks. For example, reports now help quickly identify customers who have never paid, have longstanding unresolved disputes, or are trying to migrate their account to an Enterprise Agreement. These reports focus teams on key tasks and speed up resolution time without increasing resources.
The new model allows Microsoft to quickly and effectively mobilise teams for special projects, peak loads, and projects which reports show are behind schedule.
Best practice and innovation
By pulling back and completely re-thinking how they did things, Andromeda has ensured that Microsoft can grow its margins, not just its revenues, with the cloud direct business. WOCS is excited to watch how Microsoft will continue to reap the benefits of Andromeda’s innovations by holding down costs as they attract more and more customers to the cloud.